7:40 PM · Lead calls 7:41 PM · Text sent → 8:05 PM · Booked
Leads & follow-up
Missed calls texted back, web-form enquiries answered within minutes, and quiet leads followed up until they book or say no.
e.g. missed-call text-back for a plumber
AI automation · Calgary, Alberta
Niranjan Bajgai
Practical workflow software for trades, clinics & local operators.
I build AI automations that answer leads, sort inboxes, move data between your tools and draft the documents you write every week.
- 20 min
- Free first call
- Fixed
- Price quoted first
- CA · US
- Remote, any city
Example · missed call Automatic
-
Missed call from a new number
-
“Sorry we missed you, what can we help with?”
Job type Address Photos -
Site visit booked, details in your inbox
What I automate
The work that eats your week, handed to software
Six areas where small service businesses lose the most hours. Most projects start with one of these and grow from there.
9:00 AM · Inbox arrives 9:01 AM · Sorted → Reply drafted
Inbox & support
Incoming email sorted and routed, replies to common questions drafted for you to approve, and requests turned into tickets.
e.g. tenant requests that become work orders
6:00 PM · Day closes 6:05 PM · Entries checked → Books updated
Admin & bookkeeping
Receipts, invoices and payouts moved into QuickBooks or Xero, overdue-invoice reminders sent, and a plain summary at month end.
e.g. Square sales posted to the books nightly
3:10 PM · Visit ends 3:15 PM · Notes captured → Quote drafted
Quotes & documents
Quotes, proposals, reports and letters drafted from a short form or a voice note, in your own format, ready for you to check and send.
e.g. a site-visit voice note becomes a quote
4:00 PM · Job finished 4:05 PM · Photos collected → Follow-up queued
Content & marketing
Review requests after every job, Google Business posts, and social drafts made from the photos you already take on site.
e.g. review request when a job is marked done
8:00 AM · Work starts 8:01 AM · Tools synced → Dashboard ready
Small apps & dashboards
A simple tool for when the spreadsheet stops being enough: job trackers, booking boards, reorder lists and one-page dashboards.
e.g. a reorder list for a restaurant kitchen
Recent work
What a project looks like when it's done
Illustrative examples of typical projects, not client results. Real case studies replace these as projects ship.
Contractor SPEC SHEET · 01
Missed-call text-back with job intake and a booking link
When the phone rings on site, a text goes out within one minute. The customer picks their job type, uploads photos and chooses a quote visit from the calendar.
- TRIGGER
- Unanswered cellular call
- INTAKE
- Job type · site photos · address
- OUTCOME
- Confirmed quote visit
Built with Twilio, Make and Google Calendar
Property manager SPEC SHEET · 02
Tenant emails and texts turned into sorted work orders
Incoming maintenance requests are tagged by urgency, checked against unit numbers and drafted for the right trade, with zero copying between apps.
Built with Claude API, Gmail and Airtable
Bakery & cafe SPEC SHEET · 03
Square sales and supplier invoices posted to QuickBooks nightly
Daily sales summaries, card processing fees and PDF supplier invoices matched, reconciled and logged with no Sunday bookkeeping marathon.
Built with Square API, Zapier and QuickBooks Online
How it works
Talk, plan, build, hand over
- 01 →
Talk
Twenty minutes, free. You describe the work that eats your week and I tell you honestly whether it is worth automating.
- 02 →
Plan
A one-page plan: what it does, which tools it touches, what could go wrong and a fixed price, before any work starts.
- 03 →
Build
I build it in your own accounts, test it on real examples, and show you it working before anything goes live.
- 04 →
Hand over
A short written guide and a recorded walkthrough. Everything stays yours, and a care plan is there if you want one.
Latest writing
Notes from the work
· 5 min read
How to review a CENACE PML export before using it in analysis
An independent method for reviewing CENACE nodal price exports: define the scope, reconcile price components, preserve exceptions and document a human decision.
· 4 min read
Why automations break, and what a care plan actually covers
The common reasons business automations stop working, how to notice before your customers do, and what ongoing care looks like.
· 5 min read
Tenant requests that sort themselves: automation for property managers
How small landlords and property managers can use AI to triage maintenance requests, route them to the right trade and keep tenants updated, without missing an emergency.